FOR 2497.SQN.AC

Our website address is: https://2497.sqn.ac.

1. GENERAL

2497 (Cosford) Squadron Air Training Corps are committed to protecting and respecting your privacy. For the purposes of data protection legislation, we are the data controller and we will process your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 and national laws which relate to the processing of personal data. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

2. VISITORS TO OUR WEBSITE

2.1          We may collect and process personal data about you in the following circumstances:

2.1.1 when you complete forms on our website (“Site”). This includes your name, address, email and telephone number, which is provided at the time of registering interest to join us as a cadet, adult volunteer or committee; or to use our Site, where you ask us to contact you about our services, subscribe to our mailing list, or request our services;

2.1.2 whenever you provide information to us when reporting a problem with our Site, making a complaint, making an enquiry or contacting us for any other reason. If you contact us, we may keep a record of that correspondence;

2.1.3 details of your visits to our Site including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise, and the resources that you access and

2.1.4 whenever you disclose your information to us, or we collect information from you in any other way, through our Site.

2.2          We may also collect data in the following ways:

IP Address

2.2.1 We may collect information about your device, including where available your Internet Protocol address, for reasons of fraud protection. We may also collect information about your device’s operating system and browser type, for system administration. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.

Cookies

2.2.2 Our Site uses cookies to distinguish you from other users of our Site. This helps us to provide you with a good experience when you browse our Site and also allows us to improve our Site.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

2.3          We may use your personal data for our legitimate interests in order to:

2.3.1 provide you with information, or services that you requested from us;

2.3.2 allow you to participate in interactive features of our Site, when you choose to do so;

2.3.3 ensure that content from our Site is presented in the most effective manner for you and for your device;

2.3.4 improve our Site and services;

2.3.5 process and deal with any complaints or enquiries made by you; and

2.3.6 contact you for marketing purposes where you have signed up for these (see section 3 for further details).

Website Links

Our Site may, from time to time, contain links to and from the websites of third parties. Please note that if you follow a link to any of these websites, such websites will apply different terms to the collection and privacy of your personal data and we do not accept any responsibility or liability for these policies. When you leave our Site, we encourage you to read the privacy notice/policy of every website you visit.

3. MARKETING

3.1 In addition to the uses described in section 2 above, where you indicate you would like to receive marketing correspondence from us, subscribe to our mailing lists or newsletters, we may use your personal data for our legitimate interests in order to provide you with details about our services, squadron updates and events, which we think may be of interest.

3.2          You have the right to opt-out of receiving the information detailed in section 6.1 at any time. To opt-out of receiving such information you can:

3.2.2 clicking the unsubscribe button contained in any such communication received; or

3.2.3 email us at 2497@rafac.mod.gov.uk providing us with your name and contact details.

3.3 Where you have subscribed to receive marketing correspondence from us we will keep personal data 10 years from when you last interacted with us.

4. LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA

4.1          We will only use your personal data where the law allows us to. Most commonly, we will use your personal data in the following circumstances:

4.1.1      for performance of a contract we enter into with you;

4.1.2      where necessary for compliance with a legal or regulatory obligation we are subject to;

4.1.3      where necessary to protect your vital interests; and

4.1.4      for our legitimate interests (as described within this policy) and your interests and fundamental rights do not override these interests.

5. DISCLOSURE OF PERSONAL DATA TO THIRD PARTIES

5.1          We may disclose your information to third parties for our following legitimate interests as follows:

5.1.1      to staff members in order to facilitate the provision of services to you;

5.1.2      to our affiliated entities to support internal administration;

5.1.3      IT software providers that host our website and store data on our behalf;

5.1.4      professional advisers including consultants, lawyers, bankers and insurers who provide us with consultancy, banking, legal, insurance and accounting services;

5.2          We may disclose personal data to the police, regulatory bodies, legal advisors or similar third parties where we are under a legal duty to disclose or share personal data in order to comply with any legal obligation, or in order to enforce or apply our website terms and conditions and other agreements; or to protect our rights, property, or safety of our customers, or others.

5.3          We will not sell or distribute personal data to other organisations without your approval.

6. DATA SECURITY

6.1          Where we have given you (or where you have chosen) a password which enables you to access certain parts of our Site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

6.2          Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your information transmitted to our Site; any transmission is at your own risk.

6.3          Information you provide to us is shared on our secure servers. In addition, we limit access to personal data to those staff, and third parties that have a legitimate business need for such access.

7. ACCESS TO, UPDATING, DELETING AND RESTRICTING USE OF PERSONAL DATA

7.1          It is important that the personal data we hold about you is accurate and current. Please keep us informed if the personal data we hold about you changes.

7.2          Data protection legislation gives you the right to object to the processing of your personal data in certain circumstances or withdraw your consent to the processing of your personal data where this has been provided. You also have the right to access information held about you and for this to be provided in an intelligible form. If you would like a copy of some or all of your personal information, please send an email to 2497@rafac.mod.gov.uk. In certain circumstances we reserve the right to charge a reasonable fee to comply with your request.

7.3          You can also ask us to undertake the following:

7.3.1      update or amend your personal data if you feel this is inaccurate;

7.3.2      remove your personal data from our database entirely;

7.3.3      send you copies of your personal data in a commonly used format and transfer your information to another entity where you have supplied this to us, and we process this electronically with your consent or where necessary for the performance of a contract; or

7.3.4      restrict the use of your personal data.

7.4          We may request specific information from you to help us confirm your identity and your right to access, and to provide you with the personal data that we hold about you or make your requested changes. Data protection legislation may allow or require us to refuse to provide you with access to some or all the personal data that we hold about you or to comply with any requests made in accordance with your rights referred to above. If we cannot provide you with access to your personal data, or process any other request we receive, we will inform you of the reasons why, subject to any legal or regulatory restrictions.

7.5          Please send any requests relating to the above to us on 2497@rafac.mod.gov.uk specifying your name and the action you would like us to undertake.

7.6          For users that register on our website, we also store the personal information they provide when they sign up in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information. When a user (cadet, staff member, parent/guardian of a cadet, Civilian Welfare Committee) member leaves the squadron, their account is deleted.

8. RIGHT TO WITHDRAW CONSENT

Where you have provided your consent to the collection, processing and transfer of your personal data, you have the legal right to withdraw your consent under certain circumstances. To withdraw your consent, if applicable, please contact us at 2497@rafac.mod.gov.uk

9. CHANGES TO OUR PRIVACY POLICY

We reserve the right to update this privacy policy at any time, and any changes we make to our privacy policy will be posted on this page. We will notify you if there are any changes to this policy that materially affect how we collect, store or process your personal data. If we would like to use your previously collected personal data for different purposes than those we notified you about at the time of collection, we will provide you with notice and, where required by law, seek your consent, before using your personal data for a new or unrelated purpose. We may process your personal without your knowledge or consent where required by applicable law or regulation.

10. CONTACT US

If you have any questions, comments or requests regarding this policy or how we use your personal data please contact us at 2497@rafac.mod.gov.uk. This is in addition to your right to contact the Information Commissioners Office if you are unsatisfied with our response to any issues you raise at https://ico.org.uk/global/contact-us/